Your IT or Office 365 admin creates the archive mailbox for you.In order for your archive mailbox to work with Outlook 2016 for Mac, both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Office 365 (cloud).If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Office 365, you wont be able to use your online archive.Best practices for moving your mail to the archive Although you can move individual messages from Outlook 2016 for Mac to your archive mailbox one by one (you cant move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.
Uga Outlook Archive Mailbox ForArchive and retention policies are set by your IT or Office 365 administrator. ![]() Although admins set policies for the entire organization, you can override the policies to suit your needs. See Retention and archive policies in Outlook Web App for instructions. If you want to archive multiple messages at one time, and no archive or retention policies are in place, use Outlook Web App to move the messages from your primary mailbox to the archive. You wont be able to move folders but can move all the messages in a folder at once. Drag them to the folder in the navigation pane labeled Personal Archive -. If folders, calendar items, contacts, tasks, or notes were moved to your archive in any other version of Outlook, such as Outlook 2016 for Windows, you wont be able to move them or view them in the archive mailbox using Outlook 2016 for Mac. Additional tips To search within the archive, select an archive folder in the folder pane. You can create inbox rules to automatically file messages into folders, assign messages to categories, or redirect messages to another account. These rules dont carry over to your archive mailbox, however, and you cant redirect messages to your archive using an inbox rule. Please enable cookies from your browsers settings to contact us.
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